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Projects & Work

Tempo

Intermediate6 min read

Track how your team spends time across projects and tasks, view schedules on a visual planner, and generate reports for billing or payroll.

Key concepts

  • Time Entry: A record of time spent on a specific task. It includes a start/end time (or manually entered duration), a description, and a billable flag.
  • Timer: A live stopwatch you start and stop from within Tempo or from a task detail view. The elapsed time is saved automatically when you stop.
  • Planner View: A weekly or monthly calendar grid showing task assignments per team member. You can drag tasks between days and people.
  • My Time: Your personal view of scheduled tasks and logged time entries.
  • Team Calendar: A manager-only view showing all team members' schedules, time-off, and holidays side by side.
  • Report: A manager-only filterable summary of time entries grouped by person or project, useful for invoicing and capacity reviews.
  • Billable: A flag on a time entry that marks it as chargeable to a client. Only billable entries are included when creating invoices from reports.
How to

Step-by-step

Open Tempo

  1. Click Work > Tempo in the main navigation

  2. You land on the My Time tab with the current week displayed

  3. Use the Day, Week, or Month toggle to change the calendar scope

  4. Navigate forward or backward using the arrow buttons beside the date header

Schedule a Task on the Planner

  1. On the My Time tab, click an empty cell on the desired day

  2. Search for an existing task by name (results are limited to your projects)

  3. Select the task to place it on the planner

  4. Optionally set Planned Hours and Hours per Day

  5. Drag the task bar to a different day to reschedule

  6. Users with "Assign tasks to others in same project" (and managers) can also assign tasks to other team members

Log Time with the Timer

  1. Open the task you want to track (either from Tempo or from a project board)

  2. Click Start Timer

  3. Work on the task -- the timer runs in the background

  4. When you are finished, click Stop

  5. The time entry is saved automatically with the elapsed duration

Log Time Manually

  1. On the planner, click the + icon on a task's day cell

  2. Enter the Hours (supports formats like "2h", "1h30m", or "1.5")

  3. The entry is saved immediately

Edit or Delete a Time Entry

  1. Click on an existing time entry in the planner

  2. Adjust the Duration and click Save

  3. To delete, click the Delete button on the entry popover

  4. The planner updates instantly

View the Team Calendar (Manager Only)

  1. Switch to the Team Calendar tab (requires Manager permission)

  2. Each row represents a team member

  3. The grid shows scheduled tasks, approved leave, and organization holidays

  4. Drag a task from one team member's row to another to reassign work

  5. Use the Week or Month toggle to adjust the time range

Generate a Report (Manager Only)

  1. Switch to the Report tab (requires Manager permission)

  2. Choose a grouping: Team (all members), Person (one member), or Project

  3. Select the Period: Week or Month

  4. Navigate to the desired date range

  5. The report displays a table of time entries with totals per day

  6. Use this data to create an invoice (see Related Modules below)

Remove a Scheduled Task

  1. Hover over a scheduled task in the planner and click the X button, or click the task and choose Remove

  2. Everyone can remove their own tasks. Users with "Assign tasks to others in same project" can remove tasks for others in the same project. Managers can remove any task.

  3. The task remains in the project but is no longer planned on the calendar

Permissions

Tempo uses a 3-tier permission model. What you can see and do depends on your access level:

| | Tier 1 | Tier 2 | Tier 3 (Manager) | | ------------------------------- | -------------- | -------------- | ---------------- | | My Time tab | Yes | Yes | Yes | | Team Calendar tab | No | No | Yes | | Report tab | No | No | Yes | | Schedule own tasks | Yes | Yes | Yes | | Remove own tasks | Yes | Yes | Yes | | Drag own tasks between days | Yes | Yes | Yes | | Assign tasks to others | No | Same project | Anyone | | Remove others' tasks | No | Same project | Anyone | | Drag tasks to other people | No | Same project | Anyone | | Resize tasks | Own tasks only | Own tasks only | Any task | | Edit schedule (hours/dates) | Own only | Own only | Anyone | | Log time | Own only | Own only | Own only | | Edit/delete time entries | Own only | Own only | Anyone |

These permissions are configured per user in Settings > Users > Permissions under the "Tempo Access" section:

  • View Tempo & manage own schedule -- enables Tier 1 (manage your own schedule and time)
  • Assign tasks to others in same project -- enables Tier 2 (assign, move, and remove tasks for others in the same project)
  • Manager view (Team Calendar, Reports, all users) -- enables Tier 3 (full manager access)

Tips & best practices

  • Use the Timer for deep-focus work so you capture exact durations without guessing
  • Mark client work as Billable at the time of logging -- it is easier than going back later
  • Managers: check the Team Calendar at the start of each week to spot overloaded or under-utilized team members
  • Managers: use the Report tab at month-end to reconcile billable hours before creating invoices
  • The planner respects Leave and Holidays -- blocked days appear visually so you do not accidentally schedule work on those dates
  • Managers can drag-and-drop tasks between team members on the Team Calendar to rebalance workload quickly
  • Users with "Assign tasks to others in same project" can assign tasks to teammates in the same project without needing full manager access

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